Reorganisation of technical plant archives
Reorganisation of technical plant archives from existing and older plants
Technical paper-based archives in existing and older installations are customary. Since existing and older installations were partly built last century, documentation is often exclusively in paper form.
Furthermore, they are often in the same state as decades ago. Changes to older plants were often made at long intervals and the respective drawings and documents put into long untouched folders.
Is there a problem with that? Paper documents can only be searched through with tremendous effort. In particularly complex cases, folders must be removed from shelves and viewed page by page. There is no way to enter a search term and get back all of the corresponding results within milliseconds.
For this reason, order in paper archives is the only way to quickly find information. It is also the prerequisite for a correct reorganisation.
Information gathering will always come before information procurement.
Our path to a useable technical plant archiveWith the reorganisation of your paper archive we will bring order back to your documentation and ensure that finding information in the future will take as little of your time as possible.
Step 1 of the reorganisation: The analysisWe will check the status quo by analysing your existing archive and its structure and we will find out how you built your archive in the past.
- How many folders are in it?
- How many loose documents are there?
- How many rolls of large drawings and plans are available?
- Are there any microfilms or other media containing information?
Step 2 of the reorganisation: we create archive guidelinesThe archive guidelines determine how your future archive will be structured. This includes building regulations for:
- Installations with extinguishing systems
- Installations with water pipes
- Light prevention
- Stability of storage devices such as shelves and cabinets
- Prevention of infestations
- Safety of fireproof doors
- Safety of lockable doors
- Aids to stop folders shifting
- Controlled access by a certain group of people
- Storage of original documents such as X-ray films, blueprints or thermo copies in lightproof containers